Swimming on a Changing Tide

Volunteers

Volunteers are crucial to the success of this meeting and for ensuring that our participants have a great time!

We are currently looking for volunteers to fill a number of positions assisting with meeting activities including:

  • Registration
  • Silent Auction
  • Oral Presentations
  • Poster Room
  • Welcome Social
  • Workshops

You will have the opportunity to sign up as a volunteer during the registration process or you can contact our Volunteer Coordinator, Christi Hughes, directly at volunteer@serstm.org.

Please note that some positions may require specific computer skills sets so please indicate if you are proficient in programs such as Excel and Power Point.

SERSTM Volunteer Position Descriptions

All descriptions are general and are subject to change. You will receive more detailed instructions from the conference chairs when you arrive at your volunteer shift, and at the volunteer meeting on Wednesday, February 4th.

Talk upload table
-stationed at computer to upload speaker presentations from their jump drive to a laptop and making sure that they work

Social tickets/t-shirt sales
-stationed at a table to sell tickets to the social events for the conference and sell t-shirts

Workshops
-assist speakers and workshop leaders, greet guests, turn room lights on/off, help find audio/visual maintenance people if needed

Silent Auction (Computer)
-accept auction items, create auction bid sheets, monitor auction tables
-processing auction sales (possible)

Silent Auction (Auction Room)
-make sure things aren’t moved or taken (tampered with) in the auction room
-help people find and pick up their items

Silent Auction (Runner)
-assist as needed in auction room (replenish auction forms, monitor the room to avoid potential tampering with items, etc.)

E/V Setup (Exhibit/Vendor) Setup
-assist exhibitors and vendors in finding their spot at the conference, help them set up tables/materials, hang signs, assist as needed

SERSTM Exhibitor/Vendor Posters
-stationed at the SERSTM vendor table, talking about sea turtle efforts in the Southeast, potentially hand out sea turtle posters, assist as needed

Poster Room Set Up
-help poster authors hang their posters and find their assigned location within the poster room

Oral Presentations I-IV
-assist speakers and workshop leaders, greet guests, turn room lights on/off, help find audio/visual maintenance people if needed
-potentially run a stop watch and hold up signs that indicate how much time a speaker has left

Poster Room
-answer visitor‘s questions and help direct them to certain posters they may be looking for
-assist poster authors as needed (potentially grab water or take pictures for them, etc.)

Silent Auction Pick Up
-assist people find the items they’ve purchased
-clean up and close down the auction room

Workshops
Workshop 2 (satellite workshop)
-assist speakers and workshop leaders, greet guests, turn room lights on/off, help find audio/visual maintenance people if needed
-potentially run a stop watch and hold up signs that indicate how much time a speaker has left

Workshop 3 (volunteer programs)
-assist speakers and workshop leaders, greet guests, turn room lights on/off, help find audio/visual maintenance people if needed
-potentially run a stop watch and hold up signs that indicate how much time a speaker has left